COMPLETED/NOT APPLICABLE

TASKS

�         

Obtain an incident briefing and Incident Briefing Form (ICS Form 201) from the prior Incident Commander.

�        

Assess the incident situation.

�        

Determine incident goals and strategic objectives.

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Establish the immediate priorities.

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Establish an Incident Command Post.

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Conduct the initial briefing.

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Activate elements of the Incident Command System, as required.

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Brief the command staff and section chiefs.

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Ensure that planning meetings are conducted.

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Approve and authorize the implementation of the incident action plan.

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Ensure that adequate safety measures are in place.

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Determine information needs and inform command personnel.

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Coordinate staff activity.

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Coordinate with key people and officials.

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Manage incident operations.

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Approve requests for additional resources and requests for release of resources.

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Approve the use of trainees at the incident.

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Authorize release of information to the news media.

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Ensure that the Incident Status Summary (ICS Form 209 or local form) is completed and forwarded to the dispatch center(s).

�        

Approve a plan for demobilization.

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Release resources and supplies.

RESPONSIBILITY

TASKS

Conduct Initial Briefing

�       Obtain and review the Incident Briefing Form (ICS Form 201 or local form) with the Incident Commander.

�       Meet with the prior Incident Commander (as appropriate) and selected staff available at that time.

�       Review and/or prepare plans for the use of on-scene and allocated resources scheduled to arrive before the next planning meeting.

Set Up Required Organization Elements

�       Confirm the dispatch and/or arrival of requested organizational elements.

�       Hold a briefing and assign work tasks to general and command staffs.  This briefing should include:

¨       The contents of the Incident Briefing Form.

¨       A summary of the incident organization.

¨       A review of current incident activities.

¨       A summary of resources already dispatched.

¨       The time and location of the first planning meeting.

¨       Special instructions, including specific delegation of authority to carry out particular functions.

�       Reassign the prior Incident Commander to a position within the incident organization (as appropriate).

�       Request required additional resources through normal dispatch channels.

�       Notify the Resources Unit of the command and general staff organizational elements activated, including the name of the person assigned to each position.

RESPONSIBILITY

 Planning TASKS

Ensure Planning Meetings are Conducted

�       Schedule a meeting time and location.

�       Notify the attendees, including:

¨       Prior Incident Commander (required at first general planning meeting).

¨       Command and general staffs.

¨       Others as desired (e.g., communications, resources, and Situation Unit and Operations Branch Directors).

�       Develop the general objectives for the incident action plan.

�       Participate in the development of the incident action plan for the next operational period.

�       Participate in the preparation of logistics services and support requirements associated with the incident action plan (e.g., the communications plan).

�       Review safety considerations with the Safety Officer.

�       Summarize the decisions made about the:

¨       General strategy selected.

¨       Control objectives selected for the next operational period.

¨       Resources required.

¨       Service and support requirements.

Approve and Authorize Implementation of the Incident action plan

Note:  In some instances, there tasks may be done orally.

�       Review the incident action plan for completeness and accuracy.

�       Make any required changes and authorize the release of the plan.

Determine Information Needs from Staff

�       Identify any special information desired from each section chief.

�       Prepare information item lists for each section and command staff element (as appropriate).

�       Provide lists to appropriate personnel or facility.  (Note:  This may be done orally in some situations.)

RESPONSIBILITY

Operations TASKS

Manage Incident Operations

�       Review information concerning significant changes in the status of the situation, predicted incident behavior, weather, or status of resources.

�       Review modification to the current incident action plan received from the Operations Section Chief.

�       Identify any major changes to incident operations which are required immediately.

Approve Requests for Additional Resources

�       Review requests for additional resources.

�       Determine the condition and advisability of activating out-of-service resources.

�       Have the Planning Section Chief provide a list of resources for reassignment if out-of-service resources are to be activated.  Include the time needed, reporting location, and to whom to report.

�       To obtain additional resources from off the incident, direct the Logistics Section Chief to forward the request through normal channels.

Authorize Information Release

�       Review materials submitted by the Information Officer for release to the news media.

�       Check information release policies and constraints with involved jurisdiction officials.

�       Authorize the release of the final copy.

Report Incident Status

�       Have the Incident Status Summary Report (ICS Form 209 or local form) prepared.

�       Ensure that the incident status summary is submitted to local agency dispatch centers, as required.

Approve Demobilization Planning

�       Review recommendations for the release of resources and supplies from the Demobilization Unit.

�       Schedule a demobilization planning meeting.

�       Ensure that current and future resource and supply requirements have been closely estimated.

�       Establish general service and support requirements.

�       Modify specific work assignments for general and command staff, as required.

�       Summarize the actions to be taken.

�       Have the Planning Section Chief document the demobilization plan.

RESPONSIBILITY

TASKS

Coordinate Staff Activity

�       Periodically check the progress on assigned tasks of Logistics, Planning, Operations, and Finance/Administration Sections, as well as command staff personnel.

�       Ensure that the general welfare and safety of personnel is adequate.

�       Notify the Resources Unit of changes to the command or general staff organization, including the name of the person assigned to each position.

Release Resources and Supplies

�       Review recommendations for any release of resources and supplies from the general staff.

�       Approve release recommendations.

�       Ensure that local agency dispatch centers are notified of the intended release.

�       Direct the Planning Section Chief to prepare an assignment list for the release of resources.

�       Direct the Logistics Section Chief to release supplies.

COMPLETED/NOT APPLICABLE

TASKS

�        

Contact the jurisdictional agency to coordinate public information activities.

�        

Establish a Joint Information Center (JIC), whenever possible.

�        

Determine from the Incident Commander if there are any limits on information release.

�        

Arrange for necessary work space, materials, telephones, and staffing.

�        

Obtain copies of the Incident Commander’s Situation Status Summary Report  (ICS Form 209 or local form).

�        

Prepare an initial information summary as soon as possible after arrival.

�        

Observe constraints on the release of information imposed by the Incident Commander.

�        

Obtain approval for information release from the Incident Commander.

�        

Release news to the media and post information at the Incident Command Post and other appropriate location(s).

�        

Attend meetings between the media and incident personnel.

�        

Arrange for meetings between the media and incident personnel.

�        

Provide escort service to the media and VIPs.

�        

Provide protective clothing for the media and VIPs (as appropriate).

�        

Respond to special requests for information.

�        

Maintain the unit log (ICS Form 214 or local form).

RESPONSIBILITY

TASKS

Identify Information Officer Activities

�       Contact the jurisdiction’s responsible agency to determine what other external public information activities are being performed for this incident.

�       Establish the coordination of information acquisition and dissemination.

�       Compile the information, and maintain records.

Establish an Information Center as Required

�       Establish an information center adjacent to the Incident Command Post area where it will not interfere with Incident Command Post activities.

�       Contact the Facilities Unit for any support required to set up the information center.

Prepare a Press Briefing

�       Obtain from the Incident Commander any constraints on the release of information.

�       Select the information to be released (e.g., the size of the incident, the agencies involved, etc.).

�       Prepare the material for release (obtained from the Incident Briefing [ICS Form 201 or local form], Situation Unit status reports, etc.).

�       Obtain the Incident Commander’s approval for release.  (Note:  The Incident Commander may give blanket release authority.)

�       Release the information for distribution to the news media.

�       Release the information to press representatives at the joint information center (JIC).

�       Post a copy of all information summaries in the Incident Command Post area and at other appropriate incident locations (e.g., base, camps, etc.).

RESPONSIBILITY

TASKS

Collect and Assemble Incident Information

�       Obtain the latest situation status and fire behavior prediction information from the appropriate Situation Unit Leader.

�       Observe incident operations.

�       Hold discussions with incident personnel.

�       Identify special event information (e.g., evacuations, injuries, etc.).

�       Contact external agencies for additional information.

�       Review the current incident action plan (ICS Form 202 or local form).

�       Repeat the above procedures as necessary to satisfy media needs.

Provide Liaison between Media and Incident Personnel

�       Receive requests from the media to meet with incident personnel and vice versa.

�       Identify the parties involved in the request (e.g., the Incident Commander for TV interviewers, etc.).

�       Determine if policies have been established to handle requests, and, if so, proceed accordingly.

�       Obtain any required permission to satisfy a request (i.e., the Incident Commander’s).

�       Fulfill the request or advise the requesting party of the inability to do so, as the case may be.

�       Coordinate as necessary with the Incident Commander for news media flights into the incident area.

Respond to Special Requests for Information

�       Receive request for information.

�       Determine if the requested information is currently available, and, if so, provide it to the requesting party.

�       Determine if currently unavailable information can be reasonably obtained by contacting incident personnel.

�       Assemble the desired and/or available information, and provide it to the requesting party.

Maintain the Unit Log

�       Record the Information Officer’s actions on the unit log (ICS Form 214 or local form).

�       Collect and transmit information summaries and unit logs to the Documentation Unit at the end of each operational period.

COMPLETED/NOT APPLICABLE

TASKS

�        

Obtain an incoming briefing from the Incident Commander.

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Identify hazardous situations associated with the incident.

�        

Participate in planning meetings.

�        

Review the incident action plan.

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Identify potentially unsafe situations.

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Exercise emergency authority to stop and prevent unsafe acts.

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Investigate accidents that have occurred within the incident area.

�        

Assign assistants as needed.

�        

Review and approve the medical plan (ICS Form 206 or local form).

�        

Maintain the unit log (ICS Form 214 or local form).

RESPONSIBILITY

TASKS

Obtain a Briefing from the Incident Commander

�       Receive a briefing from the Incident Commander to obtain:

¨      Relieved Incident Commander’s Incident Briefing (ICS Form 201 or local form).

¨      Summary of the incident organization.

¨      Special instructions.

�       Obtain a copy of the incident action plan from the Incident Commander.

Identify Hazardous Situations Associated with the Incident Environment Prior to First Planning Meeting

�       Identify and resolve unsafe situations in the incident area (e.g., unsafe sleeping areas, absence of protective clothing etc.).

�       Compile and record hazardous and potentially hazardous situations for presentation at the planning meeting.

Attend the Planning Meeting to Advise on Safety Matters

�       Review the suggested strategy and control operations as presented at the planning meeting.

�       Identify potentially hazardous situations associated with the proposed plans and/or strategies.

�       Advise the general staff of such situations.

Identify Potentially Unsafe Situations

�       Review the incident action plan.

�       Receive reports from incident personnel concerning safety matters.

�       Review reports to identify hazardous environmental and operational situations.

�       Personally survey the incident environment and operations, as appropriate.

�       Obtain and review Situation Unit information to identify unsafe situations.

RESPONSIBILITY

TASKS

Advise Incident Personnel in Matters Affecting Personnel Safety

�       Identify potentially hazardous situations.  (See previous tasks.)

�       Determine the appropriate actions to ensure personnel safety.

�       Coordinate with incident supervisory personnel, as required.

�       Advise incident personnel as to the appropriate action.

Exercise Emergency Authority to Prevent or Stop Unsafe Acts

�       Identify potentially hazardous situations. (See previous tasks.)

�       Determine the severity of the situation.

�       Determine if the situation requires the use of emergency authority, and, if so, exercise that authority to prevent or stop the act.

�       Coordinate with the appropriate supervisory personnel.

Investigate (or Coordinate Investigation of) Accidents that Occur within the Incident Area

�       Receive notification of the accident.

�       Obtain information concerning the accident by:

¨       Interviewing personnel.

¨       Visiting the scene of the accident.

¨       Photographing the scene (if appropriate).

¨       Collecting evidence (if appropriate).

¨       Collecting reports prepared by involved personnel.

�       Reconstruct the accident events.

�       Identify the cause of the accident (if possible).

�       Recommend corrective action.

�       Prepare the accident report and submit it to the Incident Commander.

RESPONSIBILITY

TASKS

Review the Medical Plan

�       Coordinate with the Medical Unit Leader on the preparation of the medical plan (ICS Form 206 or local form).

�       Review the plan for completeness.

�       Discuss areas of concern with the Medical Unit Leader and provide instructions for correction.

Maintain the Unit Log

�       Record the Safety Officer’s actions on the unit log (ICS Form 214 or local form).

�       Collect and transmit required records and logs to the Documentation Unit at the end of each operational period.

COMPLETED/NOT APPLICABLE

TASKS

�        

Obtain a briefing from Incident Commander.

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Provide a point of contact for assisting and/or coordinating with agency representatives.

�        

Identify representatives from each involved agency, including a communications link and his or her location.

�        

Keep agencies supporting the incident aware of incident status.

�        

Respond to requests from incident personnel for interorganizational contacts.

�        

Monitor incident operations to identify current or potential inter-organizational contacts.

�        

Participate in planning meetings, providing current resource status, including limitations and capability of assisting agency resources.

�        

Maintain the unit log (ICS Form 214 or local form).

RESPONSIBILITY

TASKS

Obtain a Briefing

�       Receive a briefing from the Incident Commander and obtain the:

¨      Incident Briefing Report (ICS Form 201 or local form).

¨      Summary of the incident organization.

¨      Names of agencies currently involved in the incident.

¨      Special instructions from the Incident Commander.

�       Obtain the incident action plan, when available.

Provide Point of Contact for Assisting and/or Cooperating Agencies

�       Identify assisting and cooperating agencies from:

¨       The Incident Briefing Report (ICS Form 201 or local form).

¨       Local dispatchers.

�       Determine if assisting and cooperating agencies have assigned agency representatives.  If so, obtain their names, locations, and communication channels by contacting:

¨       The agencies.

¨       The Incident Commander.

¨       The agencies’ senior officers at the scene.

�       Receive requests for contacts between incident personnel and agency personnel.

�       Identify the appropriate personnel to contact (either incident or agency personnel).

�       Establish contact with the appropriate personnel.

�       Take the necessary action to satisfy requests.

�       Notify concerned personnel.

RESPONSIBILITY

TASKS

Identify Current or Potential Interagency Problems

�       Receive complaints pertaining to matters such as a lack of logistics, inadequate communications, and personnel problems.

�       Personally observe incident operations to identify current or potential interagency problems.

�       Notify the appropriate personnel of current or potential problems.

Maintain the Unit Log

�       Record key actions on the unit log (ICS Form 201 or local form).

�       Collect and transmit the required records and logs to the Documentation Unit at the end of each operational period.

COMPLETED/NOT APPLICABLE

TASKS

�        

Check in at the Incident Command Post.  Complete the check-in list (ICS Form 211 or local form).  Ensure that all agency resources have completed check-in.

�        

Obtain a briefing from the Liaison Officer or Incident Commander.

�        

Establish a working location.  Advise agency personnel at the incident that the agency representative position has been filled.

�        

Attend planning meetings, as required.

�        

Provide input on the use of agency resources if no resource technical specialists are assigned.

�        

Cooperate fully with the Incident Commander and general staff on the agency’s involvement at the incident.

�        

Oversee the well-being and safety of agency personnel assigned to the incident.

�        

Advise the Liaison Officer of any special agency needs or requirements.

�        

Determine if any special reports or documents are required.

�        

Report to agency dispatch or headquarters on a prearranged schedule.

�        

Ensure that all agency personnel and/or equipment are properly accounted for and released prior to your departure.

�        

Ensure that all required agency forms, reports, and documents are complete prior to your departure.

�        

Hold a debriefing session with the Liaison Officer or Incident Commander prior to departure.